Thank You Email Message for a Phone Interview Examples
Whenever you have a phone interview, plan to send a thank you email message following the conversation. Not only are these good manners, but it also demonstrates personal initiative to your potential employer, confirms that you are still very much interested in the position, and helps to keep your name “top of mind” as they narrow their list of candidates to those they are interested in meeting in a face-to-face interview.
Ideally, you'll send the note immediately after the phone call. If that's not possible, aim to send your note within 24 hours.
In preparation for writing this email, take notes during your phone interview. Make sure that you have written down the name of the person who conducted the interview (inquiring as to the correct spelling) and their title. Also, confirm that you have a correct email address for them. You should also jot down questions that were asked during your conversation and, in particular, note any issues that came up that you feel you did not fully address.
What to Include in Your Email Message
As with any thank you note, this message gives you an additional opportunity to share relevant qualifications and experience. This letter is also where you can highlight skills you neglected to mention during the phone call, or clarify an answer to a question that you might not have responded to as well as you could have.
Make sure to express your appreciation for the interview and for their consideration in the letter. And, as you're writing your letter, keep in mind your main goal: to move on to the next step in the interview process. Include details that will support this goal.
Finally, end with a statement of your continuing enthusiasm for the position and your hope that you will have the opportunity to interview with the hiring committee in person.
The following are examples of a thank you email messages that can be sent after a phone interview. Use these letters for inspiration as you write your email.
Sample Thank You Email Message #1
Subject Line: Thank You - Marketing Assistant Interview
Dear Mr./Ms. Last Name:
I appreciate having the opportunity to speak with you today about the marketing assistant position at the ABCD company. The job seems to be a perfect match for my abilities and interests.
In addition to my enthusiasm, I will bring to the position strong communication skills, flexibility, and the ability to encourage others to work cooperatively with the department. During our conversation, I noted that one point you stressed was your need for a Marketing Assistant who can work overtime and/or on weekends during product roll-outs and during the height of your sales season during the holidays. Please know that I am more than happy to “go the extra mile” and can ensure that I will be available to work extra hours as these are warranted.
I appreciate the time you took to interview me, and look forward to having the opportunity to meet with you in person.
Again, thank you very much for your time and for your consideration. I hope to hear from you soon.
Sample Thank You Email Message #2
Subject line: Thank You - Martha White Interview for Senior Developer
Dear Mr. Martins,
Thank you so much for meeting with me today to discuss the Senior Developer position at Tech Company. I really enjoyed our conversation, and believe my background in developing apps makes me a strong match for this position.
As I mentioned in our conversation, I've developed similar apps for Companies X and Z. I'm skilled in several programming languages and am comfortable working as part of a team to ship products on time and as bug-free as possible. While at Company X, one of the apps that I helped develop won a prize. More importantly, the app achieved a top 20 position in the iTunes store. My proven track record developing successful apps would be an asset to Tech Company, and I am very enthusiastic about this opportunity.
Please don't hesitate to get in touch if you have any additional questions for me or if I can provide additional information to help with your decision making process. Thank you again for the opportunity to speak today, and I hope to hear from you soon.
A Follow-Up Call Wins the Interview
You've sent your resume to three (or 16 or 110) prospective employers, so you've done your part. Now all you have to do is sit back and wait for the phone to ring. But why is nothing happening?
We've got news for you: Your phone will never ring. The fact you sent your resume in response to job postings means very little in the grand scheme of things. The search industry has designed the search process to cater to employers' needs, not yours -- even if you're a perfect match for a posted job. By falling into this trap, you've aligned yourself with the masses to take a number and wait and play the game on their terms.
Meanwhile, another more enterprising candidate slips in by way of a referral or a well-placed phone call and gets an interview and a possible job offer. All this happened while your resume sat, forever lost in the crush of paper and electrons as you waited by the phone.
So how do you get past the pile of resumes and in the door? After you send a resume or an introductory letter, always make a follow-up call. Remember, it's the conversation that gets you the interview. Here's how to get on the phone and into the interview process.
Why Should You Follow Up?
Consider this scenario: Yours may be one of more than 100 resumes sent in response to a job posting. Three days later, you make a follow-up phone call to the hiring manager. You are most likely the only candidate with the initiative and drive to do this type of resume follow-up. With a decent presentation, you could win an interview for later that week. Meanwhile, your resume might have stayed buried in a huge stack and never discovered. Don't leave this to chance. This is no time to be bashful about initiating these calls.
Whom Do You Call?
Never call human resources or an in-house recruiter. These people have no vested interest in talking with you. In fact, they don't want to talk to you. You'll only foul up their process. If you want to get hired, you need to talk with an actual hiring manager. If that's a midlevel project supervisor or the vice president of engineering, so be it.
Find out who this person is before you send your resume anywhere. You can locate the names of these people through various sources, including the company Web site's About Us/Management Team page, phoning the company receptionist, or subscribing to a corporate research service like Hoovers, ThomasNet or Lead411.
In short, your job search is just that: Your job search. Take control and drive the process yourself. Don't play by others' rules, putting your future in the hands of search industry bureaucrats. Get into the driver's seat and make their phone ring with a follow-up call every time you send a resume or introductory letter.
[As a recruiter, Joe Turner has spent the past 15 years finding and placing top candidates in some of the best jobs of their careers. He makes it easy for anyone to find and land the job they really want -- all on their own in the shortest time possible. Discover more insider job search secrets by visiting Job Change Secrets.].